Paper templates for Digital Libraries (IET Digital Library, and subsequent indexing in Inspec, IEEE Xplore and EI Compendex) Publishing - different from initial conference template
I) Submission Specification for Conference Papers
This ‘Submission Specification for Conference Papers’ document provides instructions for the submission of Conference Papers for publication on the IET Digital Platform
This document is to be used in conjunction with the ‘Manuscript-template.dotx’.
The Conference Paper is to be prepared in MS Word format and then printed to PDF.
1) Submission requirements
Conference papers must satisfy the following requirements:
1.1 Manuscript Submission
1.1.1 Originality: Is the work scientifically rigorous, accurate and novel? Does the work contain significant additional material to that already published? Has its value been demonstrated?
1.1.2 Plagiarism: All conference papers submitted to the IET for publication must record original work which has not been published previously. Any alleged cases of plagiarism will be dealt with according to the ‘IET Policy in Relation to Plagiarism, Infringement of Copyright and Infringement of Moral Rights and Submission to Multiple Publications’.
1.1.3 Multiple submissions: The IET does not permit manuscripts included in its conference proceedings to be simultaneously under review for another conference or publication.
Once a case of multiple submissions has been established, the paper/s in question will be immediately declined for publication by the IET.
1.1.4 Relevance: Is the material appropriate to the scope of the conference to which it is submitted?
1.1.5 Clarity: Is the English clear and well written? Poorly written English may obscure the scientific merit of your paper. Are the ideas expressed clearly and concisely? Are the concepts understandable?
2) Post-print Policy
2.1.1 The author may post post-prints of their conference papers published by the IET on repositories, servers and websites of any sort, provided that these servers are operated by the author’s institution or the funding body contributing to the research. To comply with funding requirements, authors may also deposit their conference papers in repositories (or mirror sites) designated by the funding body.
The conditions attached to this are as follows:
2.1.2 Access to such servers is not for commercial use and does not depend on payment of access, subscription, or membership fees.
2.1.3 The following wording clearly appears on the front page of the post-print:
“This paper is a post-print of a paper submitted to and accepted for publication in Conference Proceedings of conference title and is subject to Institution of Engineering and Technology Copyright. The copy of record is available at IET Digital Library”
2.1.4 The post-print must be the author’s version and not the IET version/PDF.
2.1.5 The post-print must not be posted prior to publication of the paper by the IET and when posted any preprint version should be removed.
3.1.1 An author submitting a paper should ensure that he or she has the right to publish the paper and that it contains nothing defamatory. The IET will assume that all co-authors have agreed to the submission of any paper received.
3.1.2 Your conference paper must be accompanied by a signed copyright form.
3.1.3 Copyright: Unless the paper is either “United Kingdom Crown copyright” or “a work of the US Government and in the Public Domain”, the Bylaws of the IET require that copyright should belong to the IET.
3.1.4 Right to publish: An author submitting a paper should ensure that he or she has the right to publish the paper and that it contains nothing defamatory. The IET will assume that all co-authors have agreed to the submission of any paper received.
4) Permissions to Reproduce
4.1.1 All authors must secure permission from the copyright holder for reproducing previously published text, figures and tables. The source of the reproduced material must be given in full and the words ‘Reproduced by permission of …..’ included with the illustration.
II) PDF format requirement
All PDFs shall be set as follows:
File names: The PDF file names will be consecutively numbered in the order that the papers are to be published:
- ‘001.pdf’ consecutively to ‘999.pdf’
(for up to 1000 files within the conference proceedings).
Version: Adobe PDF Version 1.4 (Acrobat 5)
Fonts: All fonts shall be ’embedded subset’.
Title: Full title of the paper.
Authors: All contributing author names to be included.
Subject: Full conference name and abbreviation.
Keywords: Keywords as set in the paper at Item 2, Keywords.
III) IET Digital Library and Inspec Indexing requirements
Papers that will be submitted for publication on the IET Digital Library, and subsequent indexing in Inspec, IEEE Xplore and EI Compendex, must be submitted in the following format:
All PDFs must be in the format as specified as stated in Paragraph 3 above (PDF format requirement).
If at any point you are having trouble submitting, or require more information, please contact us at firstname.lastname@example.org and we will respond back as soon as possible.
The submission process is done using the ConfTool software.
All MEDPOWER 2018 accepted papers must be presented and discussed in person at the conference. Therefore, final acceptance of the paper and its inclusion into the conference proceedings is subject to confirmation of registration of at least one of the Authors and presentation of the paper by them at the conference.
The conference program and the presentation schedule will be available from October 15th, 2018.
IMPORTANT INFORMATION FOR PRESENTERS:
- –> Each paper has a slot of approximately 15 minutes including presentation and discussion. Therefore, presentations should be planned to last no more than 12-13 minutes so that there is time for a short discussion.
- –> Presenters are kindly requested to be in the room for which their presentation has been scheduled at least 15 minutes before the start of the session
- –> There is no set PPT or PPTX template that presenters need to use.
- –> The provided template (download link below) can be used if authors wish that
Paper Submission and Publication:
- Full paper submissions are open and everyone is invited to submit the full paper regardless of the prior submission of the extended abstract.
- The final submissions should contain original, high quality, not submitted or published elsewhere work. Full papers should strictly follow template format and have a page limit of 6 pages.
- The submission is done through the online submission system.
- Please use the provided MsWord or LateX templates.
- Paper submission is done through ConfTool Conference management software.
Best paper award
Energies, an MDPI open access journal of energy research, engineering and policy sponsors the best paper award of the MEDPOWER2018 conference.
The best paper will be selected by the Best paper award Committee taking into account both the relevance of the paper and the quality of the presentation.
The best paper award winner will receive 500 CHF (≈500 €).